What FreshBooks is
Accounting software built for people who bill by project or hour. It handles invoices and estimates, records billable time, tracks expenses and shows what has actually been collected.
It is aimed at small service businesses rather than corporate finance departments.
What you can do with it
- Create and send invoices and estimates
- Record billable hours against a project
- Pull time and costs into a bill
- Categorise expenses and attach receipts
- Collect payment online
- Report on cash flow and project profitability
Who it is for
- Freelancers and contractors
- Design, development and consulting studios
- Marketing agencies
- Small service teams billing by project
What to watch out for
- It is bookkeeping and invoicing, not a full corporate finance system
- Tax rules are local, so confirm the reporting matches your jurisdiction
- Client and payment data needs care with access and retention
- Migration from another system takes planning if you have years of records
Pros & cons
✓ What we like
- Built around project billing
- Time and expenses feed invoices directly
- Online collection included
- Clear view of profitability
! What to watch out for
- Not a full corporate accounting system
- Tax and reporting rules vary by country
FAQ
Who is it for?
Freelancers and small service teams billing per project, per hour or per service.
Does it handle time tracking?
Yes. Billable hours can be recorded and pulled into the client bill.
Is it a complete finance system?
No. It focuses on invoicing, time, expenses and collection rather than full corporate accounting.
Last reviewed: 2026-09-15
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